Best Practices for Group and Club Rides

Best Practices for Group and Club Rides

Ever wondered what the British Cycling Guidelines were for Group Rides and the like? No, me neither – however they exist. Who knew*?! Either click the link for the PDF, or pan through their suggestions below.

Have a glance through – is there something here that you think we can assist with, or feel that we are not meeting? Fancy bringing it up at the AGM? Either way we will be looking to encorporate as many of these as we can to meet the best practice for the next issue of the ride rota.

*Our British Cycling qualified coaches would know this – just so we know ; )

Club/Group Ride/Training Session – on the public highway
Best practice is…..

  • Have a predetermined start time and communicate the route to all participants.
  • All participants should comply with the Highway Code.
  • All adult participants are responsible for their own well-being during the ride and
    should be prepared for situations such as adverse weather conditions,
    mechanical problems and flat tyres.
  • Have emergency procedures and communicate them to all participants. This
    should include emergency procedures for incidents that riders may experience
    during a ride (eg punctures, mechanical problems, changes in environmental
    conditions, accidents involving one or more members of the group).
  • Have procedures in place to ensure that individual riders are not left on their
    own during the session.
  • All riders should be aged 12 years or older, and be competent at a level
    equivalent to the Level 2 Cycle Training Standards.
  • There is a greater duty of care for riders under the age of 18 years. Therefore, if
    there are riders aged 12-18 years in the group, somebody will need to take
    responsibility for these riders and ensure they are not left on their own during
    the session.
  • Have a signed parental consent form for all riders under the age of 18 years.
  • All riders should be encouraged to take part in activities that are within their
    capabilities.
  • All riders must wear a helmet.

Club/Group Ride/Training Session – facility
Best practice is…..

  • Know, and comply with, the rules and regulations of the facility, such as the
    normal operating procedures, emergency operating procedures, codes of
    conduct, etc.
  • All riders should be encouraged to take part in activities that are within their
    capabilities.
  • Ensure there is adequate first aid provision.
  • All riders must wear a helmet.
  • Club/Group Ride/Training Session – off road.

 

Club/Group Ride/Training Session – off road

Best practice is…..

  • Always have a leader in attendance with an appropriate off-road leadership
    qualification that is recognised by British Cycling.
  • The leader should hold a valid British Cycling Coaching License, which includes
    the requirement to have a valid first aid certificate.
  • The leader should only lead rides that are within the limits of his/her qualification
    (eg altitude, distance, environment, number of riders in the group, etc).
  • All participants should follow the Countryside Code (England and Wales) and
    the Scottish Outdoor Access Code.
  • The route must not include areas where riders are prohibited under current
    legislation.
  • All riders should be encouraged to take part in activities that are within their
    capabilities.
  • Have a signed parental consent form for all riders under the age of 18 years.
     All riders must wear a helmet.

 

Coaching Group Sessions

Best practice is…..

  • Always have a coach in attendance with an appropriate and recognised British
    Cycling coaching qualification.
  • The coach should hold a valid British Cycling Coaching License, which includes
    the requirement to have a valid first aid certificate.
  • The coaching should be consistent with the British Cycling Code of Conduct and
    meet the minimum standards outlined in the British Cycling Health and Safety
    Guidelines for Coaching Cycling.
  • The coach should operate within the remit of his/her coaching qualification.

Coaching Individuals
Best practice is…

  • The coach must hold a recognised British Cycling Club Coach or a Level 3
  • coaching qualification in the appropriate discipline.
  • The coach should hold a valid British Cycling Coaching License, which includes
    the requirement to have a valid first aid certificate.
  • The coaching should be consistent with the British Cycling Code of Conduct and meet the minimum standards outlined in the British Cycling Health and Safety.

Guidelines for Coaching Cycling…

  • The coach should operate within the remit of his/her coaching qualification.
  • The minimum age for riders to receive individual training prescription is usually
    16 years old. However, in some instances, it may be appropriate for riders aged
    14-16 years old to receive individual training prescription.
  • For further detail regarding the health and safety requirements of coaching
    groups and individual riders, please see the British Cycling Health and Safety
    Guidelines for Coaching Cycling.

Running a competitive event
Best practice is….

Speak to the British Cycling events team on 0161 274 2020 or visit the British
Cycling website www.britishcycling.org.uk for full guidance on running a cycling
event in one of the following disciplines:

  • BMX
  • Circuit
  • Cycle Speedway
  • Cycle Sportive
  • Cyclo Cross
  • Leisure Ride (on or off road)
  • Mountain Bike
  • Road
  • Track
Velo Club Melyd AGM

Velo Club Melyd AGM

The next VC Melyd AGM will be on the 24th November at 8.30pm at the Marsh Tracks Office. This is open to any paid up VC Melyd Club member and I’d encourage you to attend. I’ll confirm the agenda a little close to the date, but if you do have any questions, get in contact.— Mark Allen, Club Secretary.

Anyone wanting to take part, help out, participate, know what is going on, have your say, whatever the reason – come along, get involved, support your local club. This is not just about a handful of people from the committee this is about all of us. While I appreciate it is usually hard going to get a turn out to any venue that doesn’t involve a bar… it would be good to see you all there (and if it is all – it will be cosy).

Following up on this the following was added. Lets get some names together, and get ready for the 24th.

Ahead of our AGM on the 24th November, nominations are requested for the following committee positions:

Social Secretary – possess a party spirit;
Membership Secretary – good with meeting and greeting
Kit Secretary – likes clothes;
Junior Secretary – under 18 – male or female;
Ladies Secretary – obviously a lady & over 18;
Go Ride Representative – someone from the youth coaching team;
Deputy child welfare (female) – to help Steve keep order.— Mark Allen, Club Secretary.

Your club needs you!

Rules & Constitution of Velo Club Melyd

1. The club will be called: VC Melyd

2. The Purposes of the club
The purposes of the club are to promote the amateur sport of cycling in North Wales and community participation in the same area.

3. Permitted means of advancing the purposes

The committee has the power to:

  • Acquire and provide grounds, equipment, coaching, training and playing facilities, club house, transport, medical and related facilities
  • Provide coaching, training, medical treatment, and related social and other facilities
  • Take out any insurance for club, employees, contractors, players, guests and third parties
  • Raise funds by appeals, subscriptions, loans and charges
  • Borrow money and give security for the same, and open bank accounts
  • Buy, lease or licence property and sell, let or otherwise dispose of the same
  • Make grants and loans and give guarantees and provide other benefits
  • Set aside or apply funds for special purposes or as reserves
  • Deposit or invest funds in any lawful manner
  • Employ and engage staff and others and 
provide services
  • Co-operate with or affiliate to firstly any bodies regulating or organising the Sport and secondly any club or body involved with it and thirdly with government and related agencies
  • Do all other things reasonably necessary to advance the purposes.
  • NONE of the above powers may be used other than to advance the purposes consistently with the Rules below and the general law.

4. Membership
Membership of the club shall be open to anyone interested in the sport on application regardless
of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis. The club may have different classes of membership and subscription on a non-discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
The club committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to an appointed panel consisting of club members.
5. All general meetings
All members may attend all general meetings of the club in person.
Such meetings need (insert number of days, usually 21) clear days’ written notice to members.
The quorum for all general meetings is (insert number of people) members present or (insert percentage) of the total membership whichever is greater.
The Chair or (in his or her absence) another member chosen at the meeting shall preside Except as otherwise provided in these
Rules, every resolution shall be decided by a simple majority of the votes cast on a show
of hands. Formalities in connection with General Meetings (such as how to put down resolutions) shall be decided by the committee and publicised to club members.
6. Annual General Meetings (AGM)
The club will hold an AGM once in every calendar year and not more than 15 months after the last AGM.
At every AGM:
• The Members will elect a committee including a Chair, Treasurer and Secretary to serve until the next AGM
• The Treasurer will produce accounts of the club for the latest financial year audited as the committee shall decide
• The committee will present a report on the club’s activities since the previous AGM;
• The Members will appoint a suitable person
• To audit the accounts; and the Members will discuss and vote on any resolution (whether about policy or to change the Rules) and deal with any other business put to the meeting.

7. Extraordinary General Meetings (EGM)
An EGM shall be called by the Secretary within 14 days of a request to that effect from the committee or on the written request of not less than (insert number of members) members signed by them. Such an EGM shall be held on not less than 14 or more than 21 days’ notice at a place decided upon by the committee or in default by the Chair.

8. The Committee

• Role
Subject to these Rules the committee shall have responsibility for the management of the club, its funds, property and affairs.

• Property
The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules.
The club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, event expenses, post event refreshments and other ordinary benefits of Community Amateur Sports clubs as provided for in the Finance Act 2002.
The club may also in connection with the sports purposes of the club:
Sell and supply food, drink and related sports clothing and equipment;
Employ members (though not for riding) and remunerate them for providing goods and services, on fair terms set by the committee without the person concerned being present;
Pay for reasonable hospitality for visiting teams and guests;
Indemnify the committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).
The committee will have due regard to the law on disability discrimination and child protection.

• Composition
The committee shall consist of at least three and not more than 10 members
The committee members may co-opt club members (up to the maximum permitted number) to serve until the end of the next AGM.
Any committee member may be re-elected or re-co-opted without limit.
A committee member ceases to be such if
he or she ceases to be a member of the club, resigns by written notice, or is removed by the committee for good cause after the Member concerned has been given the chance of putting his/her case to the committee with an appeal to the club members, or is removed by club members at a general meeting. The committee shall fairly decide time limits and formalities for these steps.

• Committee meetings
Whenever a committee member has a personal interest in a matter to be discussed, he/she must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.
The committee may decide its own way of operating. Unless it otherwise resolves the following rules apply:
At least 2 members must be present for the meeting to be valid;
Committee meetings shall be held face to face;
The Chair, or whoever else those present choose shall chair meetings
Decisions shall be by simple majority of those voting;
A resolution in writing signed by every committee member shall be valid without a meeting
The chair of the meeting shall not have a casting vote.

• Delegation
The committee may delegate any of their functions to sub-committees but must specify the scope of its activity and powers; the extent to which it can commit the funds of the club; its membership; its duty to report back to the committee. The committee may wind up any sub-committee at any time or to change its mandate and operating terms.

• Disclosure
Annual club reports and statements of account must be made available for inspection by any member and all club records may be inspected by any committee member.

9. Amendments
These Rules may be amended at a general meeting by two-thirds of the votes cast but not (if relevant) so as to jeopardise the club’s status as a Community Amateur Sports Club as first provided for by the Finance Act 2002 and not in any event to alter its purposes (unless the procedure set out in 9 (b) has been followed) or winding up provisions.
The club purposes may be changed to include another eligible sport if the committee unanimously agree and the members also agreed the change by a 75% majority of votes cast.

10. Winding up the club
The members may vote to wind up the club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
The committee will then be responsible for the orderly winding up of the club’s affairs.
After settling all liabilities of the Club, the committee shall dispose of the net assets remaining to one or more of the following:
To another club with similar sports purposes which is a charity and/or; To another club with similar sports purposes which is a registered CASC and/or;
To the club’s national governing body for use by them for related community sports.

Velo Club Melyd Code of Conduct for Parents, Carers, Adult Members, Volunteers Other Supporters

As a parent/carer of a member of the club, you are expected to abide by the following code

I will –

  • Inform the coach of any specific health requirements or medical conditions of my child in advance of the coaching session by completion of a club membership form or a parental consent form;
  • Advise the coach if my child has to leave early or is being collected by someone other than a parent/carer, giving details of the arrangement including who will be collecting my child, when and at what time;
  • Encourage my child to learn the rules and play within them;
  • Discourage unfair play and arguing with officials;
  • Help my child to recognise good performance, not just results;
  • Set a good example by recognising fair play and applauding the good performances of all;
  • Never punish or abuse a child for losing or making mistakes;
  • Publicly accept officials’ judgements and teach children to do likewise;
  • Support my child’s involvement and help him/ her to enjoy his/her sport;
  • Use correct and proper language at all times;
  • Remember that children participate in sport for their enjoyment, not mine;
  • Support all efforts to remove verbal and physical abuse from sporting activities;
  • Respect the rights, dignity and worth of every young person regardless of their gender, ability, disability, cultural background or religion;
  • Show appreciation and respect for coaches, officials and administrators. Remember, without them, your child could not participate.

Velo Club Melyd Code of Conduct for Young People

As a member of the club, you are expected to abide by the following code.

I will –

  • Arrive for training and competition in good time to prepare properly;
  • Wear suitable kit (including a helmet) and clothing for all cycling activity sessions, as agreed with the coach;
  • Warm up and cool down properly on all occasions;
  • Play within the rules and respect officials and all their decisions;
  • Be a good sport by applauding all good performances, whether they are made by my club or the opposition;
  • Control my temper – verbal abuse of officials and other riders, or deliberately distracting/ provoking an opponent is not acceptable or permitted behaviour in any sport;
  • Work equally hard for myself and my club – remember, the club’s performance will benefit, and so will I;
  • Respect the rights, dignity and worth of all participants regardless of their gender, ability, disability, cultural background or religion;
  • Pay any fees promptly;
  • Abide by the rule that junior members are not allowed to smoke on club premises or while representing the club at competitions;
  • Abide by the rule that junior members are not allowed to consume alcohol or drugs of any kind on club premises or while representing the club;
  • Treat all participants in cycling as I would like to be treated – not bullying or taking unfair advantage of another participant;
  • Cooperate with my coach, club mates and opponents – remember, without them there would be no competition;
  • Thank officials and opponents after competition.